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Accounts Payable

The Accounts Payable (AP) section of Finance is responsible for the accurate and timely payment of all invoices. The Orange County Fire Authority (OCFA) processes invoices using the conditions provided on the Blanket Order (BO) or Purchase Order (PO). The BO/PO is a legally binding agreement between the seller/vendor and OCFA.

Invoice Requirements

A valid invoice consists of the following:

  • Vendor name
  • Vendor address and remittance address, if different
  • Invoice number
  • Invoice date
  • Current Blanket Order (BO) or Purchase Order (PO) number
  • Ship-to location
  • OCFA Requesting department
  • OCFA Requestor’s first and last name
  • Payment terms, as defined by BO/PO
  • Quantity
  • Unit price
  • Description of goods/services provided
  • Extended price
  • Freight (as applicable)
  • Sales tax (as applicable) – OCFA is not tax-exempt
  • Total invoice amount

Invoice Submission

All invoices should be submitted to the Orange County Fire Authority Accounts Payable section.

OCFA is moving to a new electronic workflow for routing and approving invoices and prefers that invoices/credit memos are submitted in PDF format via email*. Please do not send copies of invoices/credit memos via US mail to AP or directly to the departments as this will delay processing.

Option 1*: Email to ap@ocfa.org
Option 2: U.S. Mail to:

Orange County Fire Authority (OCFA)
Accounts Payable
PO Box 53008
Irvine, CA 92619-3008

Statement Submission

Statements should be submitted to the Orange County Fire Authority (OCFA) Accounts Payable section by email to ap@ocfa.org.

Payments

OCFA’s preferred method for making payments is by electronic payment/Automated Clearing House (ACH). The ACH payment method is more secure, timely, and cost effective. Click here to access the ACH authorization form. Please fill it out and return it to ap@ocfa.org to have invoice payments deposited directly into your bank account.

Payment Inquiries

If you have a question regarding the payment status of past due invoice, please:

Option 1: Email to ap@ocfa.org
Option 2: Contact the Accounts Payable Supervisor, at alycegonzalez@ocfa.org or (714) 573-6354.